Procurement

In accordance with F.S. 255.0525(2), the City advertises requests for Bids, Proposals, and Qualifications. The Procurement process is outlined in the City’s Purchasing and Contracts Ordinances found in Sections 2-236 through 2-410 of Code of Ordinances.

All Vendors or Contractors submissions shall include an executed debarment certification, Sworn Statement, Insurance Certificates naming the City as a certificate holder and IRS Form W-9. A person or affiliate who has been placed on the State of Florida convicted vendor list following a conviction for a public entity crime may not submit on a contract to provide any goods or services to a public entity, may not submit on a contract with a public entity for the construction or repair of a public building or public work, may not submit on leases of real property to a public entity, may not be awarded or perform work as a Contractor, supplier, Subcontractor, or contractor under a contract with any public entity, and may not transact business with any public entity for a period of 36 months from the date of being placed on the convicted vendor list.The City of Neptune Beach reserves the right to reject any and all bids, to waive any informality, to re-advertise for request of bids, and/or to accept that bid which is in the best interest of the City. Submissions received either by mail, courier, delivery, hand delivered or any other method to the wrong location or after the stated time and date shall not be accepted. Any firm(s) or individual(s) adversely affected by the City’s decision shall file, in writing to the City Manager’s Office, a Notice of Protest within 72 hours after the selection by the City. Failure to file a written Notice of Protest shall constitute a waiver of proceedings under Chapter 120.57(3)a(3) F.S.

Notice to Bidders: during the advertisement and selection process all prospective firm(s) or individual(s) are hereby instructed NOT to contact any Elected Official, City Manager, or City Employee related to the Request for Bids, Qualifications or Proposals. This shall include from the time the Request is advertised until the time that the selection has been made. Unauthorized contact with the City’s Elected Officials or City’s Staff may result in rejection of the bids. All communications with the City shall be in writing to the office indicated in the advertisement. Electronic forms of communication, such as but not limited to emails, text messages, or instant messaging shall not be accepted. No oral statements of any person whosoever shall in any matter or degree, modify or otherwise affect the terms of the Contract Documents.

 

 

POSTING OF SINGLE/SOLE SOURCE INFORMATION
 

The following product(s) or services, provided by the vendor listed herein, may be a "Sole Source" or a "Single Source" (only ONE Source from which to purchase the product or services).
 
Single Source requirements must be posted for a period of seven (7) business days.
 
A list of product(s) and/or service(s) are included in this posting.
 
If you believe you have a "like" product or service, please contact Purchasing Services at (904) 270-2400 ext 24.
 
"Like" shall mean equal, equivalent, and/or identical.
 
If Purchasing Services does not receive "like" product information during the posting period, the purchase order shall be issued to the requested vendor.
 
CURRENT SINGLE/SOLE SOURCE POSTINGS:

VendorDescriptionBegin Posting DateEnd Posting DateBuyer
GatorBridgeSole Source provider designation for GatorBridge to provide new bridges and installation for Jarboe Park Capital Improvement Project according to  cladding and retrofitting specifications by Parsons Engineering09/24/201910/2/2019Leon Smith
Ovivo, USA, LLCSole Source provider designation for Ovivo USA, LLC, manufacturer and exclusive distributor of all EIMCO Water Technologies parts/equipment used in Ovivo (formerly EIMCO Water Technologies) wastewater & water treatment process facilities.10/22/201910/31/2019Alan Kelly
TrihedralSole Source provider designation for software allows industrial end users to monitor and control equipment using a computer. This can include operating pumps and motors or displaying temperatures and fluid levels on a screen.01/28/202002/04/2020Leon Smith